These terms and conditions (the “Terms”) apply to your purchase of a membership to the Academicians’ Room at RA (Arts) Limited (“Membership”) in response to an invitation to become a member of the Academicians’ Room (“Member”). Please read these Terms carefully before completing the application form and purchase of your Membership as they will form the basis of the contract between you and RA (Arts) Limited (“us” or “we”).
1. RA (Arts) Limited
RA (Arts) Limited is a company registered in England and Wales with company registration number 2836364, whose registered office is at Burlington House, Piccadilly, London, W1J 0BD. VAT number is GB 100 1935 71.
For information requests, or in the event of a complaint, please contact us at the above address for the attention of: The Academicians’ Room, or email academiciansroom@royalacademy.org.uk or telephone 020 7300 5920.
2. Membership Prices and Benefits
All prices for Membership are annual payments in £ sterling, including tax where applicable. Membership fees comprise of an annual membership fee. Details of the fees are given separately. We do not retain your card details after processing any card payment.
The Membership benefits include:
• Exclusive access to the Academicians’ Room for you and up to five guests.
• Free RA exhibition entry for you and one guest.
• Access to private views and VIP Friday morning views.
• RA Magazine four times per year.
• Priority booking on the full programme of RA events.
3. Processing your Membership
If you have been invited to become a Member, then once we receive your
completed and signed application form and your Membership monies or direct
debit details, we will send you a Membership card. This usually takes no longer than 28 days by post to a mainland UK address. If you would like to benefit from your Membership before receipt of your Membership card, the Membership Team can arrange this. Please contact them on academiciansroom@royalacademy.org.uk or call them on 020 7300 5920 for further details.
In the event that you elect to pay by direct debit but fail to return the direct debit authorisation, no Membership card will be issued to you. If your direct debit payment is rejected or cancelled, then we will contact you to try to arrange payment but we reserve the right to cancel your Membership.
4. Your Membership
Membership shall last for one year until the end of the expiry month specified on your Membership card. After that you may renew your Membership for subsequent periods of one year and you acknowledge that the price for Membership may increase and the Terms change. Any changes to the Terms apply with immediate effect from the date of publication.
You can check changes to the Terms at any time in the Academicians’ Room and we shall email or post the changes to you. We will contact you the month before your card expires to enable you to renew your Membership.
Your Membership is non-transferable so that only you will be able to use it.
In the event of card misuse, we reserve the right to withdraw your Membership (with payment for Membership being forfeit) and ban you from Membership in the future.
You acknowledge and accept that, on occasion, the Academicians’ Room may change the published opening times. Any change will be notified in the Academicians’ Room and/or the Membership newsletter and we will endeavour to notify you in advance by email.
5. Privacy
We respect your privacy and, unless you agree otherwise, we will only process the information that you submit in the application form for the purposes of processing your Membership and to tell you about any related goods or services you may be interested in. We may in addition contact you for marketing purposes by email if you have given us your consent to do so. This may include requests for your support through a variety of different fundraising initiatives such as requesting donations, inviting you to attend special events, or encouraging you to purchase tickets or products. The application form gives you the ability to opt out of receiving information from RA (Arts) Limited, the Royal Academy of Arts and its other wholly-owned subsidiaries or associated charities. If you use our website www.royalacademy.org.uk then this is subject to our online privacy policy which can be accessed from the website.
6. House Rules
There are house rules that apply to Membership and form part of the Terms. All Members are bound by the house rules and you agree to comply with them (as such rules may be amended from time to time).
• Please have your membership card with you at all times. Members are asked to show their membership card on arrival and you and your guests will be required to sign the Academicians’ Room welcome book when entering the club room.
• Your membership card is non-transferrable, please do not share yours with others.
• Please don’t use mobile devices for taking calls in the Academicians’ Room, however you can use them in other areas of the Keeper’s House.
• The use of laptops is not permitted during lunch service between 12.30pm and 2pm and after 6pm.
• WiFi is available for you to enjoy. Please ask a member of staff.
• Membership allows entry to the RA exhibition programme for you and one guest.
• Membership entitles you to bring up to five guests into the Academicians’ Room. If you would like to bring more than five guests please arrange this in advance with the membership team. Also, please note that you may bring your guests into an exhibition, but your membership only allows one complimentary guest ticket and any additional tickets would need to be purchased.
• Members must accompany their guests at all times and are responsible for their conduct.
• Please seek written permission from the Membership Team if you would like to take photographs of the Academicians’ Room and no photography of other members is allowed without prior permission of the management.
• We hold members’ information in the strictest confidence; we expect the same confidentiality from our members too.
• No person under the age of 18 will be admitted without prior permission of the Membership Team or the club.
• Pets are not permitted on the premises, however support animals are permitted.
• No smoking is allowed, however smoking is permitted in the Keeper’s House garden.
• Respect other members and the club room staff.
• Please leave the premises quietly at all times in consideration of our neighbours.
• Any dispute of the Academicians’ Room rules should be taken up with the management.
• The Membership Team may expel any members for breach of the Rules of the House.
• If you have lost or misplaced your membership card, please visit the Membership Desk located in the front hall of Burlington House or email us so we can issue a replacement card. Please note that we may ask you to show us some ID with your name on it so we can verify that you are the account holder.
• To contact the Membership Team, please call on 0207 300 8090 or email academiciansroom@royalacademy.org.uk. Please note the phone lines are open Monday – Sunday, 10am to 5pm.
7. Limitation of Liability
No refunds shall be given unless we, through our own fault, are unable to
honour the Terms. In such circumstances, you will be entitled, depending on
the circumstances, to a partial refund of your Membership payment. Payment
in part will be our exclusive liability to you in respect of the Membership (to the extent permitted by law).
We will not be responsible to you to any greater extent and in particular shall not be liable to you for loss of revenue, loss of profits, business or goodwill or reputation or any indirect or consequential loss arising from or in connection with your Membership. This clause does not operate to exclude or limit RA (Arts) Limited’s liability in respect of death or personal injury caused by its negligence or caused by its fraud.
8. Termination
Either party may at any time by notice in writing to the other party terminate this agreement forthwith if that other party commits a material breach of any of its obligations under these Terms and fails to remedy such breach (if the same is capable of remedy) within 30 days of being given written notice specifying the breach and requiring its remedy. If you wish to terminate your Membership then you can do so by contacting us using the details given in clause one.
9. Third Parties
No third party shall have any rights under or in relation to the Terms.
10. Force Majeure
For the purposes of these Terms, Force Majeure Event means an event beyond the reasonable control of RA (Arts) Limited including but not limited to strikes, failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors. RA (Arts) Limited shall not be liable to you as a result of any delay or failure to perform its obligations under these Terms as a result of a Force Majeure Event.
11. Severance and Waiver
If a court or any other competent authority finds that any provision of the Terms (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed deleted, and the validity and enforceability of the other Terms shall not be affected.
No failure or delay by us to exercise any right or remedy provided under these Terms or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.
12. Law and Jurisdiction
These Terms and the contract of which they form part shall be governed by and
construed in accordance with English law. Any disputes arising in relation to
the subject matter of these Terms or the Terms themselves shall be subject to
the exclusive jurisdiction of the courts of England and Wales.